Tool kit
your hosting tool kit includes:
Invitation copy and paste, Welcome Letter, and post Event Survey!
Invitation Copy and Paste!
Copy and past the text below and fill in the details for your very own Pop Up invitation
Subject: Women in Camp Summit Pop Up Event in <CITY> – Join Us!
Hello Camp Friends,
My name is <YOUR NAME> from Camp <YOUR CAMP NAME>, and I’m thrilled to invite you to a Women in Camp Summit Pop Up Event right here in <CITY>! This event is part of an international movement bringing together those with lived experience as, or who socialized as, a girl – an inclusive space where we can hold meaningful conversations about our camp industry.
What is a Women in Camp Summit Pop Up Event?
These gatherings are an extension of the Women in Camp Summit in Chicago, supported by the International Camping Fellowship. Our goal is to make these conversations accessible worldwide by creating a supportive, low-cost environment where we can share ideas, ask questions, and learn from one another.
Why Join the Conversation?
Connect: Meet others in the camp industry who share common experiences.
Collaborate: Discuss the topics that matter most to us.
Support: Listen, learn, and uplift each other with real-life experiences and resources.
Event Details
Date & Time: <EVENT DATE> at <TIME>
Location: <ADDRESS>
Cost: <TICKET PRICE>
No profits are made from WICS Pop-Up Events. Any costs go toward space rentals or food/drinks.
RSVP by: <DATE>
Spread the Word
All voices in our community deserve to be heard. If you know others who have lived experience or were socialized as a girl – and who are involved in the camp industry – please share this invitation with them!
I hope to see you there for a rich and rewarding discussion!
Yours in Camping,
<YOUR NAME>
<HOST CONTACT> | <EMAIL> | <PHONE>
Letter to read at the
start of your event
Please read THIS at your Pop Up Event
Hello, and welcome to the <CITY NAME> WICS Pop Up Event!
On behalf of the Women in Camp Summit (WICS) Leadership Team, we want to extend our warmest welcome and heartfelt thanks for joining us today. Your presence here makes a difference – we truly believe that when more of us come together, the stronger our community becomes, and the more we can support one another to move our camp industry forward.
Creating a safer environment:
We hope this gathering feels like a safer space where you feel heard, respected, and comfortable sharing your thoughts. To help foster this environment, we encourage:
Active Listening: Give your full attention when others are speaking.
Confidentiality: What’s shared here should stay here, so everyone can feel that they can speak openly.
Respect & Kindness: Approach every conversation with empathy and understanding.
Our hope for this event:
We envision today as a stepping stone toward:
Meaningful Connections: Building friendships and professional networks that will continue to thrive beyond this event.
Shared Knowledge: Learning from each other’s experiences and exchanging resources, tips, and best practices in our field.
Empowerment: Feeling inspired, uplifted, and equipped to make a positive impact in your own corner of the camp community.
Above all, we want you to leave today with the sense that you are not alone in your journey. We’re here to celebrate your successes, help you navigate challenges, and remind you that you have a supportive network cheering you on.
Thank you again for taking the time to be with us. Your voice matters, and we are excited to learn from you, share experiences, and create stronger bonds within our camp industry.
Welcome, and let’s begin!
Warmly,
The Women in Camp Summit Founding Team
Gabz, Colette, Beth, and Ruby
Post event survey
Please fill out the survey no later then 3 days after the event.